Chapter – 3

Powers and Duties of Officers and Employees
POWERS AND DUTIES OF THE OFFICERS AND EMPLOYEES OF THE NCTE

The NCTE is headed by the Chairperson on full time basis. He is the Principal Executive Officer of the Council. He is assisted by the Vice-Chairperson and the Member Secretary. All these officers are appointed by the Central Government on full time basis.

The Regional Committees are headed by the Chairman of the respective Committees and the Regional Directors are the administrative head appointed by the Council. The powers and duties of the officers and employees are as under:-

Chairperson

Powers and Duties of Chairperson as per the NCTE Rules, 1997 are as follows:-

(1) The Chairperson shall be the Principal Executive Officer of the Council and shall be responsible for the proper administration of the affairs of the Council and its Regional Committees.

(2) The Chairperson shall determine the duties of all officers and staff of the Council and its Regional Committees and shall also exercise such supervision and control over them as may be necessary to carry out the functions of the Council.

(3) The Chairperson shall ensure that the Council and the bodies constituted under the Council carry out the objectives of the Act.

(4) The Chairperson shall, except in cases in which approval of Government of India is required, issue such orders and directions as may be considered necessary in anticipation of approval of the Council or of the constituted bodies of it; if the matter cannot be delayed and shall place the orders and directions before the Council at its next meeting.

(5) The Chairperson shall have the power to approve schemes for research, studies, development activities, publications and allied matters for the furtherance of objects of the Act, subject to such conditions and guidelines as may be laid down by the Council in this behalf and availability of funds as may be earmarked for such purposes.

(6) The Chairperson shall have the power to engage eminent persons for a period not exceeding six months at a time for the work of the Council as Consultants or Advisers on contractual basis, on the same terms and conditions and remuneration as specified by the Government of India in case of appointment of Consultants by it.

Vice-Chairperson

He is the Vice-Chairperson of the Council and the Executive Committee and in the absence of Chairperson, the Vice-Chairperson shall preside at the meetings of the Council and the Executive Committee. The Vice-Chairperson shall perform such functions as may be assigned to him by the Chairperson from time to time.

Member Secretary

He is the Member Secretary of the Council and Member Secretary of the Executive Committee. He exercises various administrative and financial powers delegated/assigned to him as per the schedule of delegation of the administrative and financial powers approved by the Council as per the Annexure.

Deputy Secretaries/Under Secretaries at Headquarters

They are senior Group A officers of the Council appointed with the approval of the Central Government. They are assigned various functions related to administrative, establishment, finance, house keeping regulatory and academic matters. They help the Council in carrying out various functions and objectives for which the Council has been established. The administrative and financial powers have been delegated to them as per the schedule approved by the Council.

Section Officers/Private Secretaries/Assistants and other Staff

They constitute the `Office’ of the Council and provide Secretarial and Managerial assistance to the officers of the Council in discharging their duties and responsibilities in fulfilling the various functions of the Council. Their job consists of mainly ministerial duties. They are record keepers of the Council and deal with administrative, legal, appellate and other matters. They initiate the files and help their respective officers in processing of various items of work.

OFFICERS AND EMPLOYEES OF THE REGIONAL COMMITTEES

Regional Directors

Regional Directors are the administrative heads of the respective Regional Committee and convener of the meeting of the respective Regional Committees. They assist the respective Regional Committee in carrying out the assigned functions. They enjoy the power of the head of the department with regard to various administrative and financial matters as assigned to them in the schedule.

Under Secretaries

They are assigned various functions related to administrative, establishment, finance, house keeping regulatory and academic matters. They help the Committee in carrying out various functions and objectives for which the Committee has been established. The administrative and financial powers have been delegated to them as per the schedule approved by the Council.

Section Officers/Programme Officers and other Employees of the Regional Committees

They constitute the `Office’ of the Regional Committees and provide Secretarial and Managerial assistance to the Committees in discharging its duties and responsibilities. Their job consists of mainly ministerial duties. They are record keepers of the Committees and deal with administrative, legal, appellate and other matters. They initiate the files and help their respective officers in processing of various items of work.

Annexure

Schedule of Delegation of Powers (Administrative and Financial) to different officers of the NCTE in the Hqrs and its Regional Committee Offices

S.No.	Nature of Power	Extent of Delegation	To whom Delegated	Conditions and Limitations
1.	Creation of Posts	All posts which are equivalent to group ‘B’, ‘C’ and ‘D’ in the hqrs office and Regional Committees offices	Chairperson	Subject to availability of funds. Scales of pay should not be different from those approved by the Government of India.
2.	Appointments	Appointment of person to posts equivalent to group ‘A’ level, other than the Vice-Chairperson and M.S. Posts equivalent to Group ‘B’ and Group ‘C’ in the above the grade of Rs. 1400-2600. Posts equivalent to Group ‘C’ (below the grade of Rs. 1400-2600) and group ‘D’ levels.	Chairperson M.S. DS in the Hqrs and R.D. in Regional Committee	All appointments through different approved methods to be processed strictly in accordance with the rules, instructions framed by the NCTE and other relevant Government of India rules, instruction etc.
3.	Constitution of	Selection/Departmental Promotion Committees.	Chairperson	Instructions of Govt. of India on the nomination of members belonging to SC/ST/Minorities on these committees to be observed.
4.	Fixation of pay on first appointment, promotion and reversion etc.	For officers in posts equivalent to group ‘A’ level other than the Vice-Chairperson and M.S. For officers in posts equivalent to group ‘B’, ‘C’ and ‘D’ levels.	MS DS in-charge of admn. for Hqrs and R.D. for R.Cs.	Subject to observance of rules/instructions of the Govt. of India.
5.	Crossing of efficiency bar in a time scale of pay.	All cases	DS for Hqrs office and RD for RCs	On the recommendation of duly constituted D.P.C.
6.	Forwarding of applications for outside posts.	For group ‘A’ and ‘B’ levels officers. For all others	MS DS in-charge of Admn for Hqrs and RD for RCs	The number of application to be forwarded in a calendar year should not exceed four.
7.	Grant of leave of different kinds (other than casual leave)	For VCP/MS For Dy. Secretaries in the Hqrs and RD in RCs. For all others	Chairperson MS DS in-charge of Admn for Hqrs. and RD for RCs	Subject to observance of conditions stipulated in GOI orders on the subject from time to time.
8.	Acceptance of resignation of employees	For officers of Group ‘A’ level other than Vice-Chairperson & MS For officers of group ‘B’ and and Group ‘C’ in and above the grade of Rs. 1400-2600. For all others below the grade of Rs. 1400-2600.	Chairperson MS DS in the hqrs office and RD in RCs	Subject to obtaining of No Dues Certificate and also a certificate to the effect that no disciplinary proceedings are pending or contemplated.
9.	Attestation of entries in service book	Full powers	US in charge of Admn for Hqrs. and US for RCs
10.	Controlling Officers of purposes of tours.	For officers of Group ‘A’ level. For all others	MS for Hqrs. and RD for RCs. DS in charge of admn for Hqrs. and RD for RCs	Chairperson, Vice-Chairperson, MS and RDs will be self controlling officers, who can also sanction T.A. advance to themselves subject to approval by Chairperson of the tour programme of VCP and MS. RDs shall inform MS of their tours in advance. A monthly report of tours undertaken by RDs shall be submitted to MS.
11.	Grant of Advances of TA on tour.	For officers of Group ‘A’ level For all others	MS for Hqrs. and RD for RCs. DS in charge of admn. for Hqrs. RD for RCs.	Chairperson, Vice-Chairperson, MS and RDs will be self controlling officers, for sanction of TA advance to themselves.
12.	Sanction of Air-Travel for non entitled officers of the Council.	Full powers	Chairperson
13.	Grant of Advances for purchase of conveyances and personal computers.	For officers in posts equivalent to Group ‘A’ level in the Hqrs. For officers in post equivalent to Group ‘B’, ‘C’ and ‘D’ levels.	MS for Hqrs. and RD for RCs. DS incharge of Admn. for Hqrs. and RD for RCs.	Subject to conditions laid down by Govt. of India/NCTE on the subject.
14.	Sanction of festival advances	Full Powers	DS in charge of Admn. for Hqrs. and RD for RCs.	Subject to conditions laid down by Govt. of India / NCTE on the subject.
15.	Sanction of advances for purchase of bicycles	Full Powers	DS in charge of Admn. for Hqrs. and RD for RCs.	Subject to conditions laid down by Govt. of India / NCTE on the subject.
16.	Grant of over time allowance	Full Powers	DS in charge of Admn. for Hqrs. and RD for RCs.	Subject to conditions laid down by Govt. of India / NCTE on the subject.
17.	Reimbursement of Medical Expenses.	Full Powers	DS in charge of Admn. for Hqrs. and RD for RCs.	As per the CCS (MA) Rules or as per scheme approved by NCTE.
18.	Supply of uniforms to entitled staff	Full Powers	DS in charge of Admn. for Hqrs. and RD for RCs.	Subject to conditions laid down by Govt. of India / NCTE on the subject.
19.	Grant of Honorarium	Full Powers	Chairperson
20.	Hiring of office premises (including payment of rent in advance or deposit of a fixed sum which is refundable / adjustable)	Full Powers	MS	Subject to the condition that (i) the premises hired are not in excess of the requirements including likely expansion in the foreseeable future and (ii) the reasonableness of rent is certified by Central / State PWD authorities.
21.	Hiring of premises for residential / Guest House purpose.	Full Powers	Chairperson	Subject to the condition that the premises rented for residential purposes of the officers are generally in conformity with the type of accommodation to which they are entitled as per the norms of the Directorate of Estates and the reasonableness of rent is certified by the Central / State PWD authorities.
22.	Repairs and alterations to hired office / residential premises.	Full Powers	MS in respect of Hqrs. office and RD in respect of RCs.
23.	Termination of Service under CCS (Temporary Service) Rules	For officers in posts equivalent to Group ‘A’ level. For officers in posts equivalent to Group ‘B’ and Group ‘C’ in and above the grade of Rs. 1400-2600. For all others.	Chairperson MS DS in Hqrs. office and RD in RCs.	Subject to observance of procedures prescribed by GOI form time to time.
24.	Satisfactory completion of probation period or extension thereof.	For officers in posts equivalent to Group ‘A’ level other than VCP & MS. For officers in posts equivalent to Group ‘B’ and Group ‘C’ in and above the grade of Rs. 1400-2600. For all others	Chairperson MS MS in Hqrs. office and RD and RCs.	Subject to the cases being considered first by a duly constituted DPC.
25.	Transfer	For officers holding posts equivalent to Group ‘A’ level. For officers holding posts equivalent to Group ‘B’, ‘C’ and ‘D’ levels.	Chairperson MS
26.	Advances of Pay on transfer / leave.	For officers holding posts equivalent to Group ‘A’ level For officers holding posts equivalent to Group ‘B’, ‘C’ and ‘D’ level.	MS in the Hqrs. and RDs in RCs. DS in-charge of admn. in Hqrs. and RD in RCs.
27.	To permit undertaking delivery of lectures, attending seminars / meetings / workshops and acceptance of honorarium / fee therefor, if any	Full Powers	Chairperson	An annual statement of fee honorarium / remuneration received should be submitted by the officers.
28.	Deputation for attending courses and training programmes in India.	Full Powers	Chairperson
29.	Declaring an officer equivalent to Group ‘A’ level as Head of office.	Full Powers	MS
30.	Hospitality and Entertainment	Full Powers Upto Rs. 500/- per month Upto Rs. 300/- per month	Chairperson/Vice-Chairperson MS RD
31.	Legal Charges: To institute and conduct legal proceedings in matters connected with statutory functioning of the Council and to engage lawyers in such cases and to make payments to them of fee mutually settled. To institute and conduct legal proceedings in other matters and to defend all legal proceedings.	Full Powers Full Powers Full Powers	MS MS MS in resepct of Hqrs and RD in respect of RCs	Advocates should normally be engaged on fee comparable to that approved by the Ministry of Law, Govt. of India for Central Govt. advocates in different High Courts.
32.	To prefer appeal against the orders of Courts.	Full Powers	Chairperson
33.	Purchase of Stationary stores	Upto Rs.10,000/- on each occasion. Full Powers	DS in-charge of admn. in Hqrs. MS in Hqrs & RD in RCs.	Subject to following the procedures prescribed for purchase of stores in the GFR and other instructions of NCTE including instructions relating to purchases from Super Bazar and Kendriya Bhandars.
34.	Purchase of fixture and furniture	Full Powers	MS in respect of Hqrs. and RD in respect of RCs.	Subject to following the procedures prescribed for purchase of stores in the General Financial Rules and other instructions relating to purchases from Super Bazar and Kendriya Bhandar outlets.
35.	Payment of rent for office /residential premises (at approved rates) Electricity, Gas and water charges.	Full Powers	DS in-charge of admn. in Hqrs. office and RD in RCs.
36.	Hiring of office furniture and repairs.	Full Powers	DS in-charge of admn. in Hqrs. and RD in RCs.
37.	Freight and Demurrage Charges.	Full Powers	DS in-charge of admn. in Hqrs. and RD in RCs.	Subject to the condition that the demurrage charges are not due to negligence of any employee.
38.	Postal and Telegraph charges	Full Powers	Head of office in Hqrs. and RCs.
39.	Telephone / Fax/E-mail charges	Full Powers	Head of office in Subject Hqrs. and RCs.	Subject to the condition that limits prescribed for calls from residential telephone provided by the Council are observed.
40.	Installation of office / residential telephones: All telephones in respect of Hqrs. office and residential telephones in respect of RCs. Office telephones of RCs.	Full Powers Full Powers	MS RD	Subject to the observance of the guidelines issued by the Govt. of India/NCTE regarding provision of residential telephones.
41.	Printing and Binding	Full Powers	MS in respect of Hqrs. and RD in respect of RCs.
42.	Purchase of Books and Periodicals other than for library.	Full Powers	MS in respect of Hqrs. and RD in respect of RCs.	Purchase of books and periodicals for library will be as per the procedure laid down by the Chairperson.
43.	Maintenance and unkeep of motor vehicles	Full Powers	DS in-charge of admn. in Hqrs. and RD in RCs.
44.	Purchase of motor vehicles	Full Powers	Chairperson
45.	Petty works and repairs.	Full Powers	DS in-charge of admn. in Hqrs. and RD in RCs.
46.	Hiring of conveyances	Full Powers	MS in Hqrs. office and RD in RCs.	Subject to observance of instructions issued from time to time.
47.	Payment of conveyance charges incurred by the employees.	Full Powers	Head of office in Hqrs. and RCs.	Subject to the condition that the monetary limits prescribed in the instructions of Govt. of India / NCTE are observed.
48.	Purchase of office equipments including typewriters, word processors, intercom equipments, calculators, dictaphones, tape recorders, franking machines, addressographs, filing / indexing systems.	Full Powers	MS in respect of Hqrs. office and RD in respect of RCs.	Subject to the condition that the purchase procedures prescribed in General Financial Rules and other instructions issued by Govt. of India / NCTE are observed.
49.	Purchase of computers, Airconditioners, Dessert Coolers and Heaters	Full Powers	MS in respect of Hqrs. office and RD in respect of RCs.	Subject to the condition that the purchase procedures prescribed in General Financial Rules and other instructions issued by Govt. of India / NCTE are observed.
50.	Appropriation and Reappropriation of funds.	Full Powers	MS in respect of Hqrs. office and RD in respect of RCs.
51.	Write off of Losses of stores or money Not due to theft, fraud or negligence Other cases	Full Powers Upto Rs. 25,000/- in each case. Upto Rs. 5000/- in each case. Upto Rs. 1,00,000/- in each case. Upto Rs. 10,000/- in each case. Upto Rs. 2,000/- in each case.	Chairperson MS RD Chairperson MS in respect of Hqrs. office. RD in respect of RCs.	Subject to the condition that the loss does not disclose a defect in rules or procedure and there has not been any serious negligence on the part of any employee which may call for disciplinary action by a higher authority.